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Project budget
- Regarding travel budget, why does Jems add automatically 22% of staff costs to the flat rate? When it is for EU locations the system indicates 15%. So is it possible for Jems user to change in this case 22% to 15%?
- Regarding legal agreement on land where the activities are implemented, should this legal agreement be established before the beginning of the project, during assessment phase or could the said agreement be reached among the parts as an activity of the project during the first period of the project?
- Should only the activities related to management and reporting continue in the last 3 months?
- How detailed do external expertise, equipment and infrastructure and work have to be defined in the AF? For instance, the small scale investment is a small laboratory – do we have to input costs for every part of the equipment or can we put down a sum of costs for equipment in one line?
- Regarding the 80% that is mentionned as funding rate, is this percentage applied to all types of organizations (e.g. public, private, etc.)?
- Given that associated partners will not have their own budget, is it possible for project partners (with budget) to cover travel expenditures for the staff of the associated partners to enable their participation in the project meetings and other events?
- Should the lump sum for the preparation (37.000 EUR) be calculated in the total maximum budget or on top of the total maximum budget?
- How should the cost for certification be included in the budget?
- Would the JS share a courtesy excel file to build the budget for project proposal?
- Is there a maximum budget set per project depending on the category of project? If I have submitted a transfer project, should I consider EUR 1 000 000 the total budget (80% interreg fund + 20% own fund) or the maximum reimbursement I can receive?
- Is it possible that a private operator retain the owership of an investment after the project?
- As part of a pilot action, if the whole costs fall under the category of external costs, but it is linked to concrete measures on a pilot area, do we need to fill out the section “Investment”?
- Shall staff costs be entered at the level of individual staff members and per period, or as a total amount per period only ?
- Is VAT eligible for the Programme, if the total cost of the operation is lower than 5M€, for all partners, including private entities that can recover VAT on the basis of their national legislation?
- What proof should be provided (and when) if a partner expects to receive a grant to cover all or part of the 20% co-financing (convention, agreement…). If the grant is not certain, is it possible to indicate that the 20% will be covered by self-financing, even if it means receiving the grant later?
- Is a digital solution developed within a pilot acivity in a test project to be considered as an investment?
- Regarding the inclusion of VAT in the budget, is VAT supposed to be included in any case or can the organization decide to not include it, because it will recover it through refunds?
- Since there will not be a dedicated WP to Communication, will instruments such as rollups be reported in “Equipment” or “office costs”?
- Is the monthly percentage for each employee valid for the entire reference period? Can the working percentage be changed only after the end of the reporting period?
- When using flat rate for travel, is it necessary to request permission to travel outside the Programme area?
- Is the flat rate for office and administrative expenditures and for travel expenditures for partners from an EU Member State 15% or up to 15% of eligible staff costs? If we define a lower than 15% flat rate for one of the project partners, will it be acceptable?
- If a piece of equipment is dedicated and relevant for the development of the pilot action it is possible to include the whole cost in the budget and not only the depreciation?
- What audit trail is necessary for preparation costs?
- Can you please specify what exactly is meant by “the expected investments are related to pilot activities with a limited budget and scale.”?
- For the sake of financial reporting, is it correct that “fixed investments in equipment” are not subject to depreciation-based reporting, and can be reported with the full amount in one financial report?
- Are loans for use of equipment allowed within the consortium?
- Is there a maximum percentage of budget or recommended budget for investments in pilot activities carried out in test project, in particular for infrastructures?
- Is third party financing (cascade funding) eligible as a project cost?
- Is there any possibility to cover the 20% not co-financed budget with national resources? Is pre-financing available?
- Is there a threshold for investment, including investment in infrastructure and investment in equipment?
- What does it mean that the investment in infrastructures need to be expressly accepted by the JS?
- Can each partner choose its own cost option regarding travel and accommodation costs?
- Is there a limitation in the budget for same country partners?