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Annexes

6
  • Partner declaration forms need to be submitted and the forms can be exported – downloaded from the export section of JEMS, but ONLY AFTER THE SUBMISSION OF THE APPLICATION. Does this mean that partner declaration forms, including lead partner declaration forms can be submitted after the deadline for the submission of project applications on the 27th of October? Also, can you confirm that deminimis declaration forms need to be submitted as well? If this is the case, where can I find the template of the forms, can the forms be downloaded before the submition of the application form and what is the deadline for submitting them?
  • Should the partner declaration be signed on letterhead of partner that signs the document?
  • De minimis declarations are automatically created when downloading the Declarations, shall they be completed by all partners, even if not concerned?
  • Can Partner and De Minimis Declarations be signed electronically?
  • Which kind of electronic signatures are recognised?
  • Is it necessary to add a copy of the identification document of the person in charge to sign a declaration?

General

15
  • Which organisations are to be considered as “institutional partners” in study projects?
  • Can I consider that obligations related to investment concerning the “assessment of expected impacts of climate change for all investments in infrastructure with an expected lifespan of at least five years” are covered by the carbon footprint tool provided by the programme?
  • What is the definition of an investment in the sense of the Programme?
  • What is the flexibility in case we want/need to change the installation location?
  • Since the Governance Projects are not yet chosen, how can we identify them in the AF? Or should we only choose from last years/period?
  • Should we have the whole AF in French and English? Also, if we have our proposal in English, should we just copy-paste the parts in the French version?
  • In case a project proposal has Communication activities that are horizontal, meaning that they will be common for all thematic WPs (eg. a conference related to all Thematic WPs), in which Thematic WP should be included and budgeted? Are there specific criteria according to which we should choose to include a Communication activity to a WP? Could we randomly choose where to budget and embody a horizontal Communication activity?
  • Will the Programme provide or suggest a methodology for the projects to offset CO2 emissions?
  • Besides Interreg and Horizon Europe projects, can we also transfer results from Next Generation EU and projects financed by national ERDF programmes?
  • Is the Interreg Euro-MED cooperation area defined at country or regional (NUTS2) level? Where can I find the description of eligible NUTS2 regions?
  • Is the application to Call Euro-MED02 done in one (submission of a short version of the application first) or two phases (direct submission of the complete version of the application)?
  • Is it possible for the same partner to participate in more than one proposal?
  • Can a private nonprofit entity that wants to submit a project on circular economy be concerned by de minimis?
  • Possible outputs for “testing” projects ” mentionned in the ToRs are plans for transferability of results, transfer tools or protocols: which would be the correct output indicators for these outputs? Could jointly developed solutions/ strategies / action plans jointly developed be accepted?
  • When will the Programme manuel be available on your website ?

Jems

22
  • Why there is a “investment documentation” section in the application annexes? Is it mandatory to attach some documents about the investments?
  • How can I delete an attachment from the application annexes once the application is in “submitted” status?
  • I have created an investment in a workpackage by mistake, but I can no longer delete it. What should I do?
  • All the fields of the Application Form are filled but the “Check and submit” button still sends back that some sections are missing. What can I do ?
  • In the budget section in Jems, regarding staff costs category, what should be included in the “staff function” cell?
  • In the Staff costs section of partners’ budget, what should be included in the “price per unit” field, considering that there is no field dedicated to the “number of units” and “Unit type”, as indicated in the Jems guide?
  • Is it possible to attach pictures to the explanations?
  • I cannot find the country of the partners in the list of countries (section B.2 of the application form)
  • In our project, some SMEs (non partners) will obtain services from the project partners in the framework of pilot implementations. Those beneficiaries will be selected following an open call under pre-defined criteria. Those services have a maximum budget of 8400EUR (VAT included). How should we answer the question II.2 in the state aid section in JEMS? If the answer is YES, is GBER Article 20a the relevant scheme?
  • Can other project partners help with filling out the application form in Jems as well? If yes, what is the procedure for this authorisation? Does the Lead partner have to create an account and the AF for the project in Jems first and then give authorisation to the other partners?
  • Where should we insert the information related to the bank account as requested by the Terms of Reference?
  • The links to access JEMS user manual, helpdesk and tutorials are not working.
  • Regarding travel budget, why does Jems add automatically 22% of staff costs to the flat rate? When it is for EU locations the system indicates 15%. So is it possible for Jems user to change in this case 22% to 15%?
  • Do partners have to be previously registered in Jems so the Lead partner to select them in a proposal? Can the partners create their own profile?
  • What are and where to find the mandatory annexes expected ?
  • How can I select the type of project I have chosen among study, test and transfer?
  • The PDF version of the application form, exported from Jems, does not include a page for signature. How can I sign it?
  • I have an error when opening the partner declaration or the partner budget, downloaded from Jems. What should I do?
  • The number of characters of the section “C.1. Project overall objective” is 500 characters while it is 5000 characters in other sections. Is it correct?
  • How can I change my password in Jems?
  • Would it be better to register as an organisation in Jems, instead of different people from the same organisation being registered?
  • Is JEMS, the new monitoring system, the same for all Interreg programmes and specially for Adrion, Eni Cbc Med?

Missions and objectives

10
  • As mentioned in the Manual, projects should tackle only 1 SO. However, it’s also mention that each WP of the project needs to have a SO. Do we talk about the same specific objectives?
  • Could project solutions contribute to more EU strategies/directives? Could they also contribute to other strategies not identified under the specific objective?
  • Can we merge two missions under the same project? Can we choose more than one SO under one mission?
  • How can I identify the UN SDGs indicators related to the mission, I want to address with my project?
  • Should a project aim to one or more missions in general and target precisely one or more specific objectives ?
  • Are modular projects also related to missions? Some examples?
  • How many Thematic Community projects will be supported? Are they related to missions?
  • What is the difference between missions and specific objectives ?
  • How do the missions work? Are they like the thematic communities from the 2014/20 programming period?
  • Is the concept of missions the same as in the Horizon Europe Programme ?

Partnership

37
  • Can partners outside the MED area do all the activities as normal beneficiaries of the MED area? For example, can they host an event for which all the other PPs would have to travel outside the programme area?
  • Is it possible to include PPs from outside the MED area once the minimum partnership composition requirements have been reached?
  • Which realities fall within the definition of a body governed by public law? Can a national association of municipalities or a regional environmental protection Agency being a Lead Partner, for example?
  • Can a large enterprise participate as a Partner/Beneficiary in a project?
  • Is there any limitation regarding the participation of an organisation (as a partner or coordinator)? Is it possible to be partner in more than one project proposal?
  • What is the minimum and maximum number of partners?
  • Are international organisations eligible to participate as partners and receive funding?
  • Can a private non-profit organisation be a lead partner?
  • Can external entities, based outside of the cooperation area, participate in the partnership?
  • Can an IPA partner be a lead partner?
  • Can an organisation legally based outside the cooperation area of the Interreg Euro-MED Programme, but which depends on one of the 14 States of the Programme, be a project partner and benefit, as such, from a funding from the Programme?
  • Is it possible for the same partner to participate in more than one proposal?
  • Can a private nonprofit entity that wants to submit a project on circular economy be concerned by de minimis?
  • About the 2nd Call, is there a minimum number of Partners, and is there an ideal range of partners for the efficiency of the project?
  • Does a potential Lead Partner necessarily need to have a previous experience as LP?
  • Where to find the partners’ declarations ?
  • What does the IPA area of the Programme include?
  • As stated in the ToR for Governance projects (page 23), there must be a minimum of six partners based in different countries that belong to the Interreg Euro-Med eligible area, and that at least 1 of them must be based in the EU area (NUTS2 regions) of the Intereg Euro-Med space and 1 in the IPA area. In both the webinar and the info session of Spain, a reply to a similar question was given that the minimum criteria B1 is only met if 6 partners are from the Interreg Euro-Med area (69 regions). Could you confirm?
  • Where can we find the Associated Partners declaration template?
  • How long does the selection process take and what happens if a partner is selected in more than one proposal?
  • Will a database of potential partners, interested organisations will be enabled (on a voluntary basis and respecting GDPR)?
  • Do the EGTC representing at least 3 members from 3 countries are considered by the Programme as 2 stakeholders from 2 members stated or just one?
  • Will there be a process for Lead Partners and interested Partners and Associated Partners to share ideas and potentially join up?
  • One of the most important bridge of projects with innovation and business actors are the SMEs and the private sector. Why aren’t they included as preferable?
  • If a project is selected and one of the partner quits over another project, is the consortium obliged to add a similar type of partner and what is the deadline to do so?
  • Which partners or how many can change every 2 years?
  • If the applicant / partner is an NGO, is there a criterion for the age of the organisation?
  • Could a project partner from an IPA territory participate as co-funding partner?
  • Is it possible to have more than one partner from the same country to participate in the same proposal?
  • Can Lead Partners be from IPA countries?
  • Is there a limitation of partner per country?
  • In addition to participating in the dissemination of the project’s results, should the associated partners also commit to testing the tools that could be developed within the project? 
  • Can SMEs participate as project partners?
  • What are the opportunities as associated partners for South Mediterranean countries ?
  • Can networks based in Brussels be partners? Is there still a a 20% available for EU partners outside the Mediterranean? Absence of 20% limit means there is no upper limit for partners out of MED area ?
  • Is it possible to participate in different kind of projects (modular, strategic territorial, thematic community, institutional dialogue) for one partner? Are there any restriction?
  • What characteristics the lead partner of a project needs to have ?

Project budget

74
  • Do we have to attach Financial identification to the Jems before submitting the application or will it also be generated by Jems after the submission of the application? Is financial identification mandatory for all partners?
  • Is student internship an eligible cost for staff costs?
  • Is the Template ” Statement of capacity and compliance with the principles for investment ” available?
  • Is it possible that a private operator retain the owership of an investment after the project?
  • As part of a pilot action, if the whole costs fall under the category of external costs, but it is linked to concrete measures on a pilot area, do we need to fill out the section “Investment”?
  • In the equipment costs section, what is the difference between “laboratory materials” and “machines and instruments”? Can laboratory materials be understood as current lab consumables (e.g. glassware, reagents, etc.) and machines and instruments as large equipment (e.g. measuring apparatus such as microscopes, spectrophotometers, etc.)?
  • Shall staff costs be entered at the level of individual staff members and per period, or as a total amount per period only ?
  • Can an item of equipment be considered as an investment, only if it will remain in use after the project?
  • Can project partners foresee a tool for collaborative work?
  • Is VAT eligible for the Programme, if the total cost of the operation is lower than 5M€, for all partners, including private entities that can recover VAT on the basis of their national legislation?
  • Regarding the source of co-financing, in relation to what is reported in the Programme Manual, is it possible for a partner with a private legal status to contribute with 20% co-financing from public sources?
  • What proof should be provided (and when) if a partner expects to receive a grant to cover all or part of the 20% co-financing (convention, agreement…). If the grant is not certain, is it possible to indicate that the 20% will be covered by self-financing, even if it means receiving the grant later?
  • In the framework of a test projet where the pilot activities consist in the organisation of workshops, shall the purchase of consumables needed for the workshops be considered as an investment?
  • Is a digital solution developed within a pilot acivity in a test project to be considered as an investment?
  • Regarding legal agreement on land where the activities are implemented, should this legal agreement be established before the beginning of the project, during assessment phase (meaning May 2023) or could said agreement be reached among the parts as an activity of the project during the first period of the project?
  • In the Staff costs section of partners’ budget, what should be included in the “price per unit” field, considering that there is no field dedicated to the “number of units” and “Unit type”, as indicated in the Jems guide?
  • During the application phase, do we have to know other projects currently in place and make synergies? Or shall we dedicate a part of our budget to such activities to be planned during implementation?
  • Should only the activities related to management and reporting continue in months 31,32,33 / period 6?
  • Expenditure related to the purchase of a license (subscription) to use software (i.e Life Cycle Assessment Software) for a defined period is considered as an external service or equipment?
  • How detailed do external expertise, equipment and infrastructure (for investment) have to be defined in the AF? For instance, the small scale investment is a small solar plant – do we have to input costs for every part of the equipment (solar panels, inverters,…) or can we put down a sum of costs for equipment in one line?
  • One of the planned costs will be solid wood for building and seedling/saplings of selected (tree/shrub) species. Are both costs eligible?
  • In which period should the cost for verification be included? 
  • Regarding the inclusion of VAT in the budget, is VAT supposed to be included in any case or can the organization decide to not include it, because it will recover it through refunds? 
  • Does the automatic public contribution in my country apply also for any private partner’s benefit? 
  • Since there will not be a dedicated WP to Communication, will instruments such as rollups be reported in “Equipment” or “office costs”? 
  • Is the purchase of equipment for the implementation of pilot actions considered  State aid relevant?  
  • Is the monthly percentage for each employee valid for the entire reference period? Can the working percentage be changed only after the end of the reporting period? 
  • Labor costs for land management can be considered as investment costs? 
  • Is it possible to have a separate contract with the same institution because the activities are different from the basic contract? 
  • Is new employment allowed for example new employment for the purpose of the project activity? 
  • When using flat rate for travel, is it necessary to request permission to travel outside the Programme area? 
  • Are travel and accommodation costs linked with all partner institution staff or only project team from partner institution? 
  • Can you make some examples of State aid activities you mentioned in the key points to be agreed with Project Partners? 
  • In our project, some SMEs (non partners) will obtain services from the project partners in the framework of pilot implementations. Those beneficiaries will be selected following an open call under pre-defined criteria. Those services have a maximum budget of 8400EUR (VAT included). How should we answer the question II.2 in the state aid section in JEMS? If the answer is YES, is GBER Article 20a the relevant scheme?
  • Is the flat rate for office and administrative expenditures and for travel expenditures for partners from an EU Member State 15% or up to 15% of eligible staff costs? If we define a lower than 15% flat rate for one of the project  partners, will it be acceptable?
  • If I have submitted a transfer project, should I consider EUR 1 000 000 the total budget (80% interreg fund + 20% own fund) or the maximum reimbursement I can receive?
  • Should the lump sum for the preparation (37.000 EUR) be calculated in the total maximum budget or on top of the total maximum budget? I.e if the maximum budget is 600.000 EUR do partners have 600.000 EUR + lump sum for the project preparation or the maximum budget of 600.000 EUR should also include the lump sum for the preparation?
  • If a piece of equipment is dedicated and relevant for the development of the pilot action it is possible to include the whole cost in the budget and not only the depreciation?
  • Do the expenditures for first level of control are eligible? What amount for verification have to be planned?
  • What audit trail is necessary for preparation costs?
  • When creating a Test project on JEMS and indicating a duration of 33 months, JEMS automatically sets 6 project periods in the budget section. Does this mean that we must allocate some budget also to period 6 (months 31-33), although this is only dedicated to administrative closure?
  • Is it possible for the full partners (with budget) to cover travel expenditures for the staff of the associated partners to attend events and study visits?
  • Given that affiliated entitites will not have their own budget, would it be possible for the partner to budget for their travel costs, to enable their participation in the project meetings and other events? Would these declared costs be eligible?
  • Would the JS share a courtesy excel file to build the budget for project proposal?
  • Can you please specify what exactly is meant by “the expected investments are related to pilot activities with a limited budget and scale.”?
  • For the sake of financial reporting, is it correct that “fixed investments in equipment” are not subject to depreciation-based reporting, and can be reported with the full amount in one financial report?
  • Can you please confirm that drones fall under the category of “fixed investments in equipment”?
  • Are staff costs considered as in-kind contributions ? What is the definition of in-kind contributions in the context of the Programme?
  • Are loans for use of equipment allowed within the consortium?
  • Is there any limitation on international tenders for purchase of equipments?
  • Regarding travel budget, why does Jems add automatically 22% of staff costs to the flat rate? When it is for EU locations the system indicates 15%. So is it possible for Jems user to change in this case 22% to 15%?
  • Is it possible within an Interreg Euro-MED project to implement vouchers that can be distributed through cascade financing (distribute Interreg public funds through projects and intermediary organisations, i.e. public project partners)? if it is possible, in which budget line should it be considered?
  • In case a project proposal has Communication activities that are horizontal, meaning that they will be common for all thematic WPs (eg. a conference related to all Thematic WPs), in which Thematic WP should be included and budgeted? Are there specific criteria according to which we should choose to include a Communication activity to a WP? Could we randomly choose where to budget and embody a horizontal Communication activity?
  • Is there a limit for the budget of an IPA partner?
  • Are there specific thresholds related to specific budget lines/categories (ie 15% for equipment, 30% for external expertise and services etc.)?
  • Is there a maximum percentage of budget or recommended budget for investments in pilot activities carried out in test project, in particular for infrastructures?
  • Is third party financing (cascade funding) eligible as a project cost?
  • There is no Management Work package anymore. Will the partners have the possibility of allocating funds for the management and coordination of the project? How will they be able to declare these costs while submitting the claims?
  • Are shared costs allowed?
  • Is there also aids for overhead costs?
  • Regarding the 80% that is mentionned as funding rate, is this percentage applied to all types of organizations (e.g. public, private, etc.)?
  • Is there any possibility to cover the 20% not co-financed budget with national resources? Is pre-financing available?
  • Is there a maximum budget set per project depending on the category of project?
  • Is there a threshold for investment, including investment in infrastructure and investment in equipment?
  • What exactly is the definition of an “investment”?
  • What does it mean that the investment in infrastructures need to be expressly accepted by the JS?
  • Could the 20% co-financing contribution be covered as internal staff cost? Or It must be in the form of external financing engagement?
  • Can each partner choose its own cost option regarding travel and accommodation costs?
  • Are preparation costs still in order for projects proposals?
  • Are travel costs accounted as a flat rate now?
  • Do indirect (administrative and office) costs remain as a flat rate of 15% of the staff cost?
  • Do state aid rules apply for the 1st call on Governance projects?
  • Is there a limitation in the budget for same country partners?
  • Has the percentage of co-funding changed compared to the 2014-2020 programming period ?

Project content

23
  • Is there a limit to the number of activities on each WP?
  • How an investment for a local pilot case can ‘ be transnational by nature’?
  • Shall we add a specific activity on carbon footprint monitoring in ONE Work package or in ALL Work packages?
  • Is it mandatory that at least one WP will last for the whole duration of the project?
  • In the final partnership, can there be project partners that do not implement a pilot in their territory? Meaning their collaboration in the consortium would be dedicated to other aspects.
  • Concerning the transfer projects, is it relevant to transfer the results of a single past project or rather several projects?
  • Does the “carbon footprint monitoring” activity have to be included in the workplan or do we take it for granted as with the project management activities new format? If we have to include it in the workplan, do we allocate this activity to any WP we deem relevant?
  • Can mandatory activities be added as separated activities/WP or do they need to be embedded in the technical activities?
  • In case we would like to organize a final meeting or symposium to communicate all the results/outputs of the project, do we have to mention it in each WP?
  • Will the carbon footprint monitoring and offsetting tool be available soon? 
  • According to the manual, ”In order to facilitate the closure process, the Programme recommends to complete the activities related to the implementation of the activities 3 months before the end date of the project” therefore how we will deal with this in the timeplan? we can pose as end date to activities that last during the whole lifecycle until the end of the project but we are considering all our deliverables to be delivered 3 months before? Concerning the budget, shall we have just limited costs for the 3 last months regarding administrative and financial issues?
  • If a project develops a strategy, which contains one Action Plan for each territory, when completing the target number for the Result indicator uptake of strategy, should we indicate: 1 (1 jointly developed strategy) OR the number of territories that will take it up?
  • Could tested tools and methodologies be adapted/modified up to a level in order to be included in transfer projects?
  • Can one project produce both jointly developed solutions and jointly developed strategies / action plans? Or shall it focus on one output indicator only?
  • Is the duration of the closure period included in the total duration of the project already set? How long shall it be?
  • According to ToRs “Test projects experiment common instruments, policies, strategies, and action plans already developed to validate concrete solutions to be transferred to a larger number of beneficiaries and territories”. These instruments, policies, strategies, and action plans must have been developed by one of the testing project’s partners? Or they could be developed by others (third parties) whose results have been disseminated and are included in relevant literature? In which section this available knowledge must be documented in?
  • Shall the mandatory activity “monitoring the project carbon footprint” and “contribution to the result amplification strategy » be a stand-alone activity in the work plan or be described in the already present activities?
  • WPs for project management and for communication activities are not foreseen and should be budgeted in the WPs related to the project implementation. Where should those activities be mentioned and budgeted? Where should the deliverables for those activities be indicated?
  • As the MED ACADEMY is an “obligatory” activity to the project, is there a need to have it as a stand alone activity or can we have it as part of a “Capacity Building” mega activity ?
  • Should each activity have at least one deliverable ?
  • Can we add an extra explanation in the specific objective of each Work Package besides what is already specified in the Result Amplification Strategy ?
  • Will projects include civil society (associations, citizen groups..) ?
  • Is there a specific attention given to cities and metropolitan areas ?

Project typology

13
  • Is piloting expected from study projects?
  • The Terms of Reference of Call 02 states “Test projects are expected to experiment common instruments, policies, strategies and action plans already developed to validate concrete solutions to be transferred.” What can be considered as ‘common instruments, policies, strategies and action plans already developed’. Can those only be papers or documents ? Or could an already developed methodology, tool, or technology be considered as an ‘instrument’ and therefore be appropriate if we were to test it in a different setting or environment?
  • Is it also foreseen for test projects to conduct transfer and capacity-building activities themselves or will this be facilitated and implemented only by the project type that facilitates results amplification, e.g., governance projects?
  • Is there a maximum duration of the project in the second call?
  • Is a study phase recommended before testing and transferring the project or can it be based on experience?
  • Are small-scale projects foreseen in future calls?
  • Are governance projects linked to the Programme’s missions and how many will be approved?
  • Are there restrictions for the participation of governance projects’ partners in thematic projects ?
  • Will there be a Governance platform similar to PANORAMED or will Governance projects play this role?
  • When will the calls for thematic projects be open (projects for Smarter and Greener MED and for strategic territorial projects?
  • Apart from diffusion of results to other territories, which are the differences between thematic and governance projects? In terms of participating institutions, budget, etc?
  • Does strategic territorial projects have to deal with study, test and transfer modules or can they choose 2 out of 3 modules ?
  • Could Thematic projects combine different modules for example testing and transferring?

Project website

2
  • Will the project website be a sub-domain of the Programme website? Will the partners have the possibility to install any plugins they’d like on their website?
  • Will project partners be entirely free to edit and customise the project website hosted and provided by the Programme?

Specific questions for the first call

14
  • Could you please clarify where the information regarding the project’s budget is detailed, in particular for the Call for proposal on Governance Projects?
  • Concerning the first call for proposals and regarding the budget for external expertise and services, should we detail the budget forecast of external for the 4 first semesters only, and leave the overall remaining amount of external in the smester 5 without reallocating among the rest of the years and without any details in these costs?
  • Should governance projects be based on the results of previous projects?
  • Regarding the 1st call on Governance projects, in the application form, are you expecting an 80-months working plan or a shorter one?
  • Could you please provide a comprehensive list of mandatory activities for Thematic Community and Institutional Dialogue projects ?
  • Can we include the mandatory activity “Coordinating with TCP or IDP and JS” in only one Work Package (WP)?
  • Who is eligible for governance projects? What is the typology of partners for governance projects? Are governance projects only open to institutional actors?
  • What type of partners are expected in an institutional dialogue project? Are you expecting only institutional partners?
  • How many governance projects will be approved?
  • What kind of partners are expected for the 1st call on Governance projects?  
  • Are the governance projects addressed mainly to organisations that were already partners in MED projects from the previous programming period?
  • Are SME’s eligible as partners in the 1st call of Governance projects?
  • In the 1st call ToRs it is written that one partner can participate as Lead Partner or partner in only one project. Does this also apply to universities, that are large entities integrating different departments and institutes?
  • Is it possible to be full partner in IDP and associated in the TCP?
  • Home
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  • Project content
  • Will the carbon footprint monitoring and offsetting tool be available soon? 

Will the carbon footprint monitoring and offsetting tool be available soon? 

The tool will already be available when the thematic projects start.  The tool will help projects calculate and monitor the carbon footprint generated by their activities, and provide ways to reduce it (the offsetting element will not be a priority initially, but can be an option where relevant). 

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Updated on 06/10/2022
According to the manual, ”In order to facilitate the closure process, the Programme recommends to complete the activities related to the implementation of the activities 3 months before the end date of the project” therefore how we will deal with this in the timeplan? we can pose as end date to activities that last during the whole lifecycle until the end of the project but we are considering all our deliverables to be delivered 3 months before? Concerning the budget, shall we have just limited costs for the 3 last months regarding administrative and financial issues?In case we would like to organize a final meeting or symposium to communicate all the results/outputs of the project, do we have to mention it in each WP?
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